Classification of Costs
Classification of costs: manufacturing
The diagram on this page is the general classification scheme for a manufacturer. Of course, a diagram such as this must be very general in nature and this version is no exception to that. Moreover, the diagram can easily be converted into a classification scheme for a service provider, a non profit making organisation and so on. The most important aspect of this page and the diagram, however, is that it gives us a fair overview of the classification of costs and the nature and meaning of the terms used in it.
The Three Elements of Cost
We first classify costs according to the three elements of cost:
Product and Period Costs
We also classify costs as either
1 Product costs: the costs of manufacturing our products; or
The classification of Product Costs
Direct costs are generally seen to be variable costs and they are called direct costs because they are directly associated with manufacturing. A good manufacturing example to consider when discussing direct costs is that of a furniture manufacturer. Let's imagine we are making tables and chairs: wooden furniture but with cloth upholstery and so on. In turn, the direct costs can include:
Total direct costs are collectively known as Prime Costs and we can see that Product Costs are the sum of Prime costs and Overheads.
Indirect costs are those costs that are incurred in the factory but that cannot be directly associate with manufacture. Again these costs are classified according to the three elements of cost, materials labour and overheads.
Total indirect costs are collectively known as overheads.
Finally, within Product Costs, we have Conversion Costs: these are the costs incurred in the factory that are incurred in the conversion of materials into finished goods.
The Classification of Period Costs
The scheme shows five sub classifications for Period Costs. When we look at different organisations, we find that they have period costs that might have sub classifications with entirely different names. Unfortunately, this is the nature of the classification of period costs: it can vary so much according to the organisation, the industry and so on. Nevertheless, such a scheme is useful in that it gives us the basic ideas to work on.
Administration Costs: literally the costs of running the administrative aspects of an organisation. Administration costs will include salaries, rent, Council Tax, electricity, water, telephone, depreciation ... again, a potentially infinitely long list. Notice that there are costs here such as rent, Council Tax, that appear in several sub classifications: in such cases, it should be clear that we are paying rent on buildings, for example, that we use for manufacturing and storage and administration and each area of the business must pay for its share of the total cost under review.
Without wishing to overly extend this listing now, we can conclude this discussion by saying that the costs of Selling, the costs of Distribution and the costs of Research are all accumulated in a similar way to the way in which Administration Costs are accumulated. Consequently, our task is to look at the selling process and classify the costs of running that process accordingly: advertising, market research, salaries, bonuses, electricity, and so on. The same applies to all other classifications of period costs that we might use.
We should also discuss the Finance Costs that we have included in the Period Costs. Finance costs are those costs associated with providing the permanent, long term and short term finance. That is, within the section headed finance costs we will find dividends, interest on long term loans and interest on short term loans.
Finally, we should say that we can add any number of subclassifications to our scheme if we need to do that to clarify the ways in which our organisation operates. We will also add further subclassifications if we need to refine and further refine out cost analysis.
The Use of this Scheme
How do we use the classification of costs? We use the classification of costs scheme as an introduction to the coding of costs. Once you have finished with this page, have a look at its sister page on coding systems; and you will see the ways in which we can use the classification of costs as the starting point of a cost coding system.
© Duncan Williamson
© Webmaster Duncan Williamson 2001 & 2004